AECOM Reception/ Office Administrator in Rockhampton, Australia
Australia - Queensland, Rockhampton
AECOM’s Rockhampton office currently has an opportunity for a Reception/ Office Administrator to join their team. This role will see you supporting and coordinating day-to-day administrative tasks with a proactive approach utilising your organisational skills and strong attention to detail.
Responsible for the general reception area, ensuring that the area is clean and tidy at all times
Greeting clients and visitors, sign in and out register and induction
Manage the phone system ensuring phones are answered in a professional and friendly manner, redirect calls to relevant staff and when necessary take accurate messages and pass on to relevant staff
Assist with the management of office suppliers and contractors
Booking and tracking of cameras, mobile phones, satellite phones and GPS units for business use
Responsible for booking meeting rooms, meeting room set up and clean up as required
Assist with the coordination of venues
Responsible for kitchen, dishwasher clean up as required
Assist in the provision of document copying and binding
Supporting team in writing tasks and basic editing
Assist in Tender evaluation as required
Support staff with AECOM Learning Centre, mileage claims, I-Expense claims, timesheets & diary management (as appropriate)
Assist with adhoc errands as requested
Provide back up support to Administration team
In addition to the duties outlined above you may be required to perform other adhoc administrative functions on an as required basis.
Polite, courteous and friendly demeanor
A pro-active and helpful attitude
Flexible, friendly, open and professional approach
Effective communication with other team members
Sound computer skills including a good knowledge of Microsoft Office products including Excel and Word
Organizational skills to manage a busy workload
Excellent written and verbal communication skills
Ability to meet tight deadlines
Articulate and confident phone manner
Your ability to foster and develop relationships across all levels within business will be critical to your success. This is an opportunity for an Administration Assistant to grow their career in a global organisation. You will be part of a supportive group of technical and administrative professionals, enabling you to develop your experience.
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Administrative Support / Secretarial
Business Line Support/Cross Services
Business Group Design and Consulting Services Group (DCS)
Position Status Full-Time
Requisition/Vacancy No. 196125BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.