AECOM Reception/ Office Administrator in Rockhampton, Australia

Australia - Queensland, Rockhampton

Job Summary

AECOM’s Rockhampton office currently has an opportunity for a Reception/ Office Administrator to join their team. This role will see you supporting and coordinating day-to-day administrative tasks with a proactive approach utilising your organisational skills and strong attention to detail.

Key Responsibilities:

  • Responsible for the general reception area, ensuring that the area is clean and tidy at all times

  • Greeting clients and visitors, sign in and out register and induction

  • Manage the phone system ensuring phones are answered in a professional and friendly manner, redirect calls to relevant staff and when necessary take accurate messages and pass on to relevant staff

  • Assist with the management of office suppliers and contractors

  • Booking and tracking of cameras, mobile phones, satellite phones and GPS units for business use

  • Responsible for booking meeting rooms, meeting room set up and clean up as required

  • Assist with the coordination of venues

  • Responsible for kitchen, dishwasher clean up as required

  • Assist in the provision of document copying and binding

  • Supporting team in writing tasks and basic editing

  • Assist in Tender evaluation as required

  • Support staff with AECOM Learning Centre, mileage claims, I-Expense claims, timesheets & diary management (as appropriate)

  • Assist with adhoc errands as requested

  • Provide back up support to Administration team

In addition to the duties outlined above you may be required to perform other adhoc administrative functions on an as required basis.

Minimum Requirements

  • Polite, courteous and friendly demeanor

  • A pro-active and helpful attitude

  • Flexible, friendly, open and professional approach

  • Effective communication with other team members

  • Sound computer skills including a good knowledge of Microsoft Office products including Excel and Word

  • Organizational skills to manage a busy workload

  • Excellent written and verbal communication skills

  • Ability to meet tight deadlines

  • Articulate and confident phone manner

Your ability to foster and develop relationships across all levels within business will be critical to your success. This is an opportunity for an Administration Assistant to grow their career in a global organisation. You will be part of a supportive group of technical and administrative professionals, enabling you to develop your experience.

Preferred Qualifications

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Line Support/Cross Services

Business Group Design and Consulting Services Group (DCS)

Country Australia

Position Status Full-Time

Requisition/Vacancy No. 196125BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.